ctcLink Back to the Future -21 days to Go Live – 10/18/21

This is the first of daily emails to provide you with important dates and information regarding the conversion to ctcLink the weekend of November 5 to 7 and the go live day of November 8!  These emails will arrive from me, Sindie Howland, your project manager, in the Daily Digest, and be available in our ctcLink Blog, so you can refer back to them as needed!  Also, be looking for emails from Pat Sisneros, your ctcLink Executive Sponsor, for additional project updates and information.  

Key Activity needed now:  Get your current invoices to accounts payable today! We are at the deadline to get your invoices into accounts payable to pay before the ctcLink implementation close period where we cannot have any accounting transactions. 

Key Activities the week of 10/18/21 to 10/22/21:

NOTE: Financial Aid and scholarship disbursements will not occur starting October 28, 2021. Update – We have received information that we are able to disburse Financial Aid the last time on October 28, 2021 with the hope of disbursing again on November 15 or 16, 2021.

Thursday, October 21, 2021Deadline for students to drop Late Start credit class for 50% refund
Thursday, October 21, 2021Last day for student and department cashier transactions. Last day to make a change to a student financial account. 
Thursday, October 21, 2021Last day for Fall Quarter enrollment and registration changes in Legacy
Friday, October 22, 2021 to November 22, 2021All Veterans transactions in HP paused for Fall Quarter 
Friday, October 22, 2021Enrollment Freeze – No adds/drops/withdrawals after this date until after go live 
October 22 to November 21, 2021Students provide enrollment change requests for Fall Quarter to enrollment services. Requests date/time stamped to be processed after November 21
October 22 to November 21, 2021Cashier Closed for payments
October 22 to End of Fall QuarterCanvas – Enrollment Services notify eLearning if a student adds a class to Fall Quarter after October 21 
October 16 to December 12, 2021CCEC open enrollment courses closed
No more transactions (no changes to SMS)
October 16 to December 12, 2021Contract Classes: Take enrollments and register after go live for classes starting after closure
Now to October 20, 2021Faculty check rosters to confirm enrollment transactions are complete by October 21.  

Please review the ctcLink Key Dates Intranet page and ctcLink Finance Updates page for more important dates and information.  

With only 21 days until we go live we will be back to the future before we know it!